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Accounting and Operations Assistant


Sacramento, CA, USA

Expected Pay:

$27/hr - $32/hr

Job description

Assists Accounting and Operations Officer with accounting, human resources, billing, collections, and operational activities of the company.

Duties and Responsibilities

The following reflects management’s definition of essential functions for this job but does not restrict tasks that may be assigned. Management may assign or reassign responsibilities to this job at any time due to reasonable accommodation or other reasons.

  • Compiles and files documents, such as invoices and checks, substantiating business transactions.

  • Ensures timely and accurate processing of accounts payable; receives, verifies, and posts accounts payable invoices into accounting system. 

  • Audits invoices against purchase orders and research discrepancies. 

  • Prepares invoices, checks, account statements, reports, and other records, and reviews for accuracy. 

  • Reconciles general ledger accounts. 

  • Logs, verifies, and files fee proposals and contracts. 

  • Reconciles accounts. 

  • Receives and reviews purchase orders, check requests, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements. 

  • Receives credit card receipts and reconciles against corporate credit cards on a monthly basis. 

  • Reviews, audits, and processes employee expense reimbursements; verifies accuracy of expenses and adherence to company policies. 

  • Proofreads and spell checks all documents. 

  • Provides general administrative support to project management, marketing, and executive departments. 

  • Performs other duties as assigned by supervisor.

Knowledge, skills, and abilities

  • Ability to effectively communicate with clients and internal team members using verbal and written communication methods.

  • Knowledge of accounting software.

  • Knowledge of word processing and spreadsheet software.

  • Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.

  • Versatility, flexibility, and a willingness to work with constantly changing priorities.

Credentials and Experience

  • General clerical or administrative experience, one of which includes full duties serving as an accounting assistant or clerk.

  • Associate degree or Business Technology certificate may be substituted for one year of experience.

  • Experience in basic accounting and data entry level tasks.

  • Equivalent combination of education and experience will be at the discretion of the management and will be evaluated by management.

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